Reporting to the Company Manager, the Seasonal Company Scheduler is responsible for generating and maintaining the daily schedule during the festival season. This role requires close collaboration with stage management, music staff, artistic personnel, and production teams to ensure smooth operations and efficient use of resources. The Company Scheduler will play a key role in facilitating clear communication across productions and teams while supporting the artistic and production goals of the festival. Candidates with stage management experience are strongly encouraged to apply.

Scheduling

• Develop and maintain the festival season’s daily schedule, including rehearsals, coachings, and performances.
• Coordinate and balance the needs of music staff, artists, directors, and production personnel to create an efficient and accurate schedule.
• Ensure updates to the schedule are communicated promptly and distributed to all relevant parties.
• Work with the Artistic and Production teams to anticipate and resolve potential scheduling conflicts or resource constraints.

Communication and Collaboration

• Serve as the primary point of contact for scheduling-related topics.
• Attend regular scheduling and production meetings to stay informed about programmatic and logistical needs during the festival season.
• Liaise with the Artistic department to accommodate additional activities such as donor events, education programs, or media engagements.

Administrative Support

• Maintain detailed records of all schedule changes and ensure documentation is up to date.
• Support the Company Manager in coordinating logistics for visiting artists and seasonal staff as needed.
• Assist with artist, staff, and crew needs related to daily operations as they pertain to the schedule.

• Proven experience in scheduling or operations management, preferably in a performing arts or festival environment.
• Exceptional organizational and time-management skills.
• Strong interpersonal and communication skills, with the ability to work collaboratively in a fast-paced, dynamic environment.
• Knowledge of performing arts operations, particularly opera or classical music, is highly desirable.
• Proficiency in scheduling software and Microsoft Office Suite.
• Stage management experience, including familiarity with rehearsal protocols, cueing, and backstage operations.
• Ability to anticipate and address artistic and production needs with a stage manager’s attention to detail and foresight.
• Position is full-time for the duration of the festival season. Ability to work evening and weekend hours is required based on the rehearsal and performance schedule.
• Must be available to work on-site for the duration of the festival season.
• Ability to perform required physical movements including: bend, twist, stoop, and lift up to 35 lbs.

• Adaptability: Ability to adjust to changing circumstances and priorities while maintaining a high level of professionalism.
• Attention to Detail: Commitment to accuracy in scheduling and documentation.
• Problem-Solving: Skilled at identifying potential issues and implementing effective solutions.
• Teamwork: Dedicated to fostering a collaborative and inclusive working environment.
• Strong organizational and multi-tasking skills.
• Excellent verbal and written communication skills.
• Ability to perform under pressure and maintain professional demeanor.

• This is a seasonal, full-time position.
• Compensation: $1,200.00 / week
• Dates of Engagement: Monday, April 22, 2025 – Sunday, June 29, 2025